How to record a teams meeting ?

Introduction to Teams Meeting Recording

Recording a Teams meeting is a game-changer. It’s like having a personal assistant, diligently noting down every word, every decision, and every action item. No more frantic scribbling of notes, no more “what did they say?” moments. With Teams meeting recording, you can focus on the meeting, secure in the knowledge that nothing will be missed.

Why Record a Teams Meeting?

Imagine this. You’re in a crucial meeting, and a team member shares a brilliant idea. You’re excited, but amidst the flurry of discussion, you forget to jot it down. The meeting ends, and the idea is lost in the ether. Sounds familiar? This is where recording a Teams meeting comes in handy.

Recording a Teams meeting is like having an infallible memory. It captures every discussion, every decision, and every action item. It’s a fallback resource, a reference for past discussions. It gives employees more control over their schedules and allows attendees to focus and participate more deeply.

Engagement and Productivity

A recorded Teams meeting is more than just a video. It’s a tool for engagement and productivity. It allows team members to revisit key moments and conversations. It eliminates the need for typing out notes and action items, freeing up more time for team members to make progress on projects.

According to a Microsoft study, Teams meeting recordings can turn conversations into valuable information resources.

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They provide valuable data for analyzing and improving meeting culture.

Legal Considerations

Before you hit the record button, remember that legal permission may be required to record participants in some places. Always inform participants that they are being recorded. It’s not just about courtesy; it’s about respecting privacy and adhering to legal requirements.

Embrace the Future

The future of meetings is digital, and recording is a big part of it. Companies like are developing AI-powered note-taking tools for recording Teams meetings. These tools can record audio and video, generate transcriptions and summaries, and even create shareable soundbite snippets.

So, take the leap. Start recording your Teams meetings. It’s a small step that can make a big difference. Whether you’re a team leader, a project manager, or a team member, understanding how to record a Teams meeting is a skill worth having. It’s not just about the technology; it’s about taking control, being proactive, and embracing the future.

Remember, every meeting is an opportunity. Don’t let it slip away. Record it, reference it, and reap the benefits. As the saying goes, “The faintest ink is more powerful than the strongest memory.” Let Teams meeting recording be your ink.

Prerequisites for Recording a Teams Meeting

Before you dive into recording your Teams meetings, there are a few prerequisites to consider. These are not hurdles, but rather stepping stones to ensure a smooth recording experience.

Microsoft 365 Subscription

Firstly, you need a Microsoft 365 subscription. This is the key that unlocks the door to Teams meeting recording. If you’re not already a subscriber, consider signing up. Microsoft 365 offers a range of benefits beyond Teams, such as Word, Excel, and PowerPoint. You can check out the subscription plans on the Microsoft website.

Teams Meeting Policy

Next, your Teams meeting policy must have the “Allow cloud recording” setting enabled. This is a crucial step. Without it, the record button will be as elusive as a unicorn. If you’re not sure how to do this, your IT admin can help. They are the wizards who can make the magic happen.

Teams Calling Policy

For 1:1 call recordings, there’s an additional setting to consider. The “AllowCloudRecordingForCalls” parameter in Teams Calling Policies must be enabled.

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This ensures that your one-on-one calls can be recorded, providing a valuable reference for future discussions.

Compliance with Legal Requirements

Remember, with great power comes great responsibility. Recording a Teams meeting is subject to legal requirements. For instance, financial institutions are required to record all conversations related to investment services, according to MiFID II. Companies like GuardREC have developed compliance recording solutions for Teams, covering all channels including audio, text, and screen sharing.

Respecting Privacy

Lastly, always respect privacy. Inform participants that they are being recorded. It’s not just about courtesy; it’s about adhering to legal requirements and GDPR guidelines.

In a nutshell, recording a Teams meeting is not just about hitting the record button. It’s about ensuring you have the right subscription, the correct settings, and a respect for privacy and legal requirements. It’s about being proactive and prepared. So, take these prerequisites in stride and step confidently into the world of Teams meeting recording. It’s a journey worth embarking on.

Steps to Record a Teams Meeting

Recording a Teams meeting is a straightforward process, but it does require a few steps. Here’s a simple guide to help you navigate through it.

Join or Start a Meeting

Firstly, you need to either join an existing meeting or start a new one. This is the starting point of your recording journey.

Access More Actions

Once you’re in the meeting, look for the “More actions” button. It’s usually represented by three dots. Clicking on it will reveal a dropdown menu.

Select Start Recording

In the dropdown menu, you’ll find the “Start recording” option. Click on it, and your recording will begin. It’s that simple!

Stop the Recording

When you’re ready to stop the recording, go back to the “More actions” menu. This time, select “Stop recording”. The recording will then be processed and saved.

But remember, only meeting organizers or people from the same organization can initiate a recording. If you’re an attendee, you might need to ask the organizer to start the recording for you.

Review Your Recording

After the meeting, you can review your recording.

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It’s a great way to revisit important points or catch up on parts you might have missed. You can find your recording in SharePoint, OneDrive, or in the meeting chat/channel conversation, depending on the type of meeting.

Consider Using Airgram

If you want to enhance your recording experience, consider using Airgram. It’s a screen recorder and meeting assistant that allows recording as an attendee, guest, or host with permission. Airgram offers high-quality video recording, transcription with auto speaker detection, and a video playback feature. Plus, it has an integrated Notepad for taking meeting notes and collaboration.

How to Use Airgram

To use Airgram, sign up and launch the app. Click on “Quick Record”, select “Microsoft Teams”, paste the Teams link, and click “Start Recording”. It’s a breeze!

Remember, recording a Teams meeting is not just about capturing video, audio, and screen-sharing activities. It’s about creating a valuable resource for future reference. So, take these steps in stride and step confidently into the world of Teams meeting recording. It’s a journey worth embarking on.

Privacy Considerations in Teams Meeting Recording

When it comes to recording Teams meetings, privacy is paramount. It’s not just about hitting the record button; it’s about respecting the rights and privacy of all participants involved. Here’s what you need to know.

Consent is Key

First and foremost, the Teams meeting recording privacy policy requires consent from all participants before recording. This means that voice, video, and screen share will not be recorded without everyone’s agreement. It’s a way to protect privacy and ensure that everyone feels comfortable during the meeting. You can read more about this policy on the Teams Meeting Recording Privacy Policy page.

Control is in Your Hands

As a meeting organizer, you have the power to set meeting policies for recording control. This can be done through the Microsoft Teams admin center or PowerShell. It’s a way to ensure that recordings are only available to participants and invited individuals, further safeguarding privacy.

Safe Storage

Recordings are stored in a controlled repository, ensuring that they are not accessible to unauthorized individuals. Institutions like the University of Edinburgh are responsible for securely storing meeting recordings. You can rest assured that your data is in safe hands.

Explicit Consent

By default, explicit recording consent is disabled.

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However, an administrator can enable it. This feature asks for everyone’s permission to record meetings, elevating privacy to a new level. You can learn more about this on the Elevate Teams Meeting Privacy with Explicit Recording Consent page.

Respecting Privacy

Respecting privacy is not just about following rules; it’s about creating a safe and comfortable environment for everyone. The University of Westminster, for instance, keeps meeting recordings for as long as necessary for business purposes and takes data protection seriously. You can read their privacy notice for recording of meetings in Microsoft Office 365 Teams here.

In conclusion, recording a Teams meeting involves more than just capturing video, audio, and screen-sharing activities. It’s about respecting privacy, obtaining consent, and ensuring secure storage. So, the next time you record a Teams meeting, remember these privacy considerations. It’s not just about creating a valuable resource for future reference; it’s about creating a safe and respectful environment for all.

Storage and Accessibility of Teams Meeting Recordings

When it comes to Teams meeting recordings, storage and accessibility are two key factors to consider. You might wonder, “Where are my recordings stored?” or “How can I access them?” This section will answer these questions and more.

Storage of Teams Meeting Recordings

In the past, Teams recordings were stored in Microsoft Stream. However, Microsoft has now moved them to OneDrive and SharePoint. This shift has improved the accessibility and management of meeting recordings.

There’s a difference in storage location depending on the type of meeting. Recordings from audio or video meetings in each channel are saved to SharePoint. On the other hand, non-channel meetings are stored in OneDrive. This distinction helps in organizing and locating your recordings.

Accessing Your Recordings

Accessing your recordings is a breeze. For channel recordings, simply go to the ‘Files’ tab in your channel and select the ‘Recordings’ folder. For non-channel recordings, login to your OneDrive account and find the ‘Recordings’ folder.

The organizer and host of the meeting have the ability to edit the recording. Meanwhile, anyone on the invite list can view it. This ensures that only relevant individuals have access to the content.

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Sharing and Downloading Recordings

Sharing your Teams meeting recordings is straightforward. Click on the ‘Circle’ next to the desired files, click the ‘Share’ button, and add the email addresses or names of the recipients. This way, you can easily distribute the recording to those who need it.

Downloading your recordings is just as easy. Open SharePoint or OneDrive, select the recordings, and click the ‘Download’ button. This allows you to keep a local copy of the meeting for future reference.

Longevity of Recordings

Rest assured, your Teams meeting recordings are saved automatically and will be available as long as needed. This means you can revisit them anytime, whether it’s to review key points or to catch up on a missed meeting.

Additional Tools for Recording

For recording audio, transcribing, translating, editing, and sharing meeting recordings, Notta is a recommended tool. You can learn more about it here.

Remember, Microsoft Teams is more than just a communication platform. It’s a tool that can enhance productivity and collaboration within your team. By understanding how to manage your Teams meeting recordings, you can make the most out of this feature. So, go ahead and start recording your Teams meetings with confidence.

Using Airgram for Teams Meeting Recording

If you’re looking for an efficient way to record your Teams meetings, consider using Airgram. This tool is not only a screen recorder but also a meeting assistant, designed to enhance your meeting productivity.

Why Choose Airgram?

Airgram is a comprehensive tool that offers a range of features. It’s not just about recording; it’s about improving the overall meeting experience. With Airgram, you can prepare for meetings, collaborate in real-time, and manage post-meeting notes.

Recording and Transcribing

One of Airgram’s key features is its ability to record and transcribe meetings. It identifies speakers in real-time, providing a clear record of who said what. This feature is particularly useful for reviewing meetings and ensuring nothing is missed.

Collaboration and Sharing

Airgram also allows for collaboration on meeting minutes. You can assign action items with due dates, ensuring tasks are completed on time. Plus, you can share meeting notes to Slack or export them to Notion, Microsoft Word, and Google Docs. This makes it easy to keep everyone in the loop.

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Review and Analysis

With Airgram, you can review HD video recordings and timestamped notes. Its AI-based entity extraction feature allows for skimming crucial information. You can create clips from unstructured text to highlight key points, making it easier to review and analyze meetings.

Compatibility and Integration

Airgram is compatible with Microsoft Teams, making it a seamless addition to your workflow. It can automatically join Teams meetings based on your calendar and record them. This means you don’t have to worry about forgetting to hit the record button.

Benefits of Using Airgram

Users of Airgram have praised its accuracy in capturing meeting discussions and notes. It’s a time-saving tool that enhances productivity and efficiency. With Airgram, you can focus on the meeting itself, knowing that the recording and note-taking are taken care of.


In a world where virtual meetings have become the norm, tools like Airgram are essential. They not only record meetings but also help manage and analyze them. So, why not give Airgram a try? It could be the tool you need to take your Teams meetings to the next level.

Alternative Tools for Teams Meeting Recording

If you’re exploring options beyond Airgram for recording Teams meetings, you’re in luck. There are several alternative tools available that can cater to your specific needs. Let’s dive into a few of them.

Xbox Game Bar

First up is the Xbox Game Bar. Yes, you read that right. This tool, primarily designed for gamers, can also record Teams meetings. It’s built into Windows 10, making it a handy tool for Teams users. To use it, simply press the Windows key + G to open the game bar. Then, hit the record button to start capturing your meeting. It’s that simple!

OBS Studio

Next on our list is OBS Studio. This free and open-source software is a favorite among streamers and content creators. But it’s not just for them. OBS Studio is a versatile tool that can record Teams meetings too. It allows you to configure scenes and sources for easy recording. Plus, it offers high-quality output, making it a great choice for professional settings.

AppGeeker Screen Recorder

Another tool worth considering is Wondershare DemoCreator. This tool is not just a screen recorder but also a video editor. It allows you to record and edit your Teams meetings in one place. With DemoCreator, you can highlight key points, add annotations, and much more.

Choosing the Right Tool

So, how do you choose the right tool? It depends on your needs. If you’re looking for a simple and straightforward tool, Xbox Game Bar might be the one for you. If you need advanced features and high-quality output, OBS Studio or Wondershare DemoCreator could be a better fit. And if you prefer a tool that saves recordings locally, AppGeeker Screen Recorder could be your best bet.

Remember, the goal is to enhance your meeting productivity. So, choose a tool that helps you achieve that. Whether it’s Airgram, Xbox Game Bar, OBS Studio, AppGeeker Screen Recorder, or Wondershare DemoCreator, the right tool can make a world of difference in your Teams meetings. Happy recording!

Implications of Teams Meeting Recording

Recording Teams meetings can have a significant impact on your business operations. It’s not just about capturing the conversation; it’s about enhancing productivity, improving communication, and fostering a culture of transparency.

Enhancing Productivity

The first major implication of recording Teams meetings is the boost to productivity. When meetings are recorded, participants can focus on the discussion rather than scrambling to take notes. This allows for more active participation and engagement.

For instance, Airgram, a screen recorder and meeting assistant, can record Teams meetings with high-quality video, transcription, and offline download. This means you can revisit the meeting at any time, ensuring no crucial details are missed.

Improving Communication

Recording Teams meetings also improves communication. It allows stakeholders who couldn’t attend the meeting to stay informed, avoiding the need for rescheduling or second-hand information.

Moreover, services like Dialpad’s cloud phone system and AI make recording online meetings easy. This ensures that everyone is on the same page, reducing misunderstandings and fostering better team collaboration.

Fostering Transparency

Transparency is another key benefit of recording Teams meetings. Having a record of decisions made during meetings can be beneficial for future reference and growth. It provides clarity for administrative professionals and serves as a valuable learning tool for employees.

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For example, Marlin offers call recording, quality management, and analysis for monitoring customer experience and improving performance. This can help managers oversee team performance and ensure compliance, fostering a culture of accountability and transparency.

Legal Implications

Recording meetings can also have legal implications. It can benefit legal proceedings and aid in closing deals or negotiating agreements. However, it’s crucial to remember that recording meetings involves handling sensitive data. Therefore, a lawful basis for recording the meeting should be identified, and participants should be informed that the meeting will be recorded.

UK-based law firm Warner Goodman LLP offers advice on recording virtual meetings and UK GDPR in Employment Law. They suggest conducting a data impact risk assessment and updating the privacy notice if necessary.

Final Thoughts

In essence, recording Teams meetings can be a game-changer for your business. However, it’s essential to use the right tools and follow the correct procedures to ensure compliance with data protection laws.

Remember, the goal is not just to record but to enhance your meeting productivity. So, choose a tool that helps you achieve that, whether it’s Airgram, Dialpad, Marlin, or Microsoft’s own recording feature. Happy recording!

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